Built around the jobs apartment hunters actually do
See what each apartment really costs per month
Parking, pet rent, utilities, renters insurance and fees are added to the listed rent. The sheet also works out net effective rent when a unit offers free months.
Rent, parking, utilitiesTrue monthly costKnow if you pass the income check first
Enter your income once. Every listing gets a 3x rent check and a rent-to-income flag before you pay an application fee.
Your incomePasses 3x rule?Rank your finalists on what matters to you
Weight the criteria you care about and score up to six finalists. Price scores fill in on their own, and the Dashboard shows your top pick.
Weights, scoresRanked finalistsKnow the move-in number before you sign
First month, deposit, fees, movers and day-one essentials are totaled for each unit and set against the cash you have saved.
Deposit, fees, moversCash needed vs savedRemember every tour
A 25-point checklist and eight questions to ask, with one column per apartment. Listings that hit red flags on the scam checklist are marked high risk.
Tour checksScam risk flagKeep the whole search in one pipeline
Track each listing from saved to leased, with follow-up reminders and every application fee and outcome. A moving timeline dates each task back from move-in day.
Listing statusFollow-up reminders10 tabs in one file
- Start Here
- Dashboard
- Apartments
- Compare & Score
- Tour Checklist
- Applications
- Move-In Costs
- Essentials
- Moving Timeline
- Settings
- Start Here
- Setup steps and a short guide to every tab.
- Dashboard
- Search progress, fees spent, affordability and your top apartment.
- Apartments
- Every listing with true cost, income check and scam flag.
- Compare & Score
- A weighted scoring grid for up to six finalists.
- Tour Checklist
- Inspection checks and questions, one column per apartment.
- Applications
- Each application with its fee, documents and outcome.
- Move-In Costs
- Cash needed on day one for each unit, against your savings.
- Essentials
- A room-by-room shopping list for a first apartment.
- Moving Timeline
- Moving tasks dated back from your move-in day.
- Settings
- Income, move date, cash saved and dropdown lists.
Pair it with
“Excellent! Very easy to use.”
“Nice Organization for 4H projects”
Before you buy
I have rented before. Is it still useful?
Yes. The pipeline, true-cost comparison, scoring and move-in calculator work for any search, whether you are relocating, upgrading or moving in with a partner.
How is true monthly cost different from rent?
It adds parking, pet rent, utilities, renters insurance and spread-out fees to the listed rent. Two units with close rents can swap places once those are counted.
Can I change the scoring criteria?
Yes. The criteria, their weights, the rule thresholds and every dropdown list can be edited on the Settings and Compare & Score tabs.
What do I get?
An Excel file (.xlsx), a filled-in sample to look at, and a quick-start PDF guide with a link that makes your own copy in Google Sheets.
How does delivery work?
You get your download links right after checkout, and Stripe emails your receipt. There is nothing to ship and nothing to wait for.
How do I set it up in Google Sheets?
Open the quick-start PDF and click the Google Sheets link. Google makes a copy in your own Drive that only you can edit. You need a free Google account.
Will it work on a Mac?
Yes. It works in Excel on Mac and Windows, and in Google Sheets in any browser.
I'm not a spreadsheet person. Is that a problem?
No. You only type in the yellow cells. Everything in gray works itself out, and the Start Here tab shows you where to begin.
Can I get a refund?
Templates are digital downloads, so sales are final. If a file won't open, is broken or doesn't match its description, email hello@cleanpixelstudios.com within 30 days and we'll fix it, or refund you if we can't.
What if I get stuck?
Email hello@cleanpixelstudios.com and we'll help you get it working.
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Made by Clean Pixel StudiosWe start every template by reading what people in that line of work say they struggle with, then build the spreadsheet around those problems. This one was made for apartment hunters and nobody else.
How we build templatesApartment Tracker Spreadsheet$14.99 · Excel + Google Sheets